Nelson Mullins Riley & Scarborough LLP

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Corporate Transactions Administrative Assistant

at Nelson Mullins Riley & Scarborough LLP

Posted: 8/19/2019
Job Reference #: 2112
Keywords: clerical, office

Job Description

  • Job LocationsUS-TN-Nashville
    Job ID2019-2112
    Category
    Operations
  • Overview

    The Nashville, Tennessee office of Nelson Mullins, an AmLaw 100 law firm, seeks a Corporate Transactions Administrative Assistant with 3 years of experience.

    Responsibilities

    • Prepare revise/finalize correspondence, pleadings, documents and other clerical assignments as delegated
    • Maintain attorney calendars; make travel arrangements; process monthly expense reports
    • Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set-up billing requirements for clients
    • Enter attorney time in time entry system
    • File documents with appropriate courts, including e-filings
    • Schedule client meetings, communicate with clients as necessary
    • Assist with billing/client invoices

    Qualifications

    • College degree preferred; high school degree or equivalent mandatory
    • 3 years of recent Tennessee corporate transactional experience within a law firm
    • Must have strong ability to write and communicate effectively and professionally with employees, clients and attorneys
    • Maintain confidentiality and exercise sound judgment
    • Strong communication skills required
    • Typing of 65+ wpm
    • Strong organizational and document management skills
    • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis
    • Proficiency using Microsoft Suite products is required
    • Excellent proofreading skills
    • Courteous and can-do attitude
    • Reliability, teamwork, professionalism, ability to multi-task and pay attention to detail
    • Experience with a document management system, docketing system, electronic expense reporting, and billing and time entry programs preferred

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